8 greatest Google Calendar ideas, hacks, and methods it’s worthwhile to know
Supply: Android Central
Google Calendar sits on the middle of so many different Google productiveness apps, from Google Hold and Google Duties to Gmail and Google Meet. All of them combine into your Calendar, and protecting it up-to-date and arranged is the important thing to staying on prime of your work schedule.
Whereas it is simple to make use of with out a lot steerage, Google Calendar has loads of hidden depths that make it way more efficient — that is why it tops our checklist of the greatest calendar apps for Android. Whether or not you like the cellular app or the browser-based model, now we have loads of Google Calendar ideas and methods that apply to both or each. From keyboard shortcuts to add-ons and integrations, listed below are our favourite obscure instruments to grasp Google Calendar.
Tip 1: The fundamentals of making a Calendar occasion
Supply: Jeramy Johnson / Android Central
Let’s begin with a easy step-by-step on making a Google Calendar occasion and what errors to keep away from, both in-app or in Chrome. Calendar veterans can most likely skip this part, however there’s nothing flawed with brushing up on the necessities.
Click on or faucet the multicolored + signal to create an occasion. In Chrome, another choice is to click on any time slot to create a default 1-hour occasion beginning at the moment or faucet instantly beneath the date (proper above 12 a.m.) to start out an all-day occasion. With the app, you are able to do the identical by tapping a specific time slot.
You will see many customization choices in your occasion — extra should you swipe up in-app or click on Extra choices subsequent to the Save button. For instance, you possibly can set the occasion to repeat at intervals; decide what number of notifications arrive earlier than the occasion in both alert or e mail kind; determine whether or not the occasion means you are busy or can nonetheless be contacted; or (most significantly) change which calendar to which this occasion will likely be added.
Most significantly, you will add your Gmail contacts to the occasion. In Chrome, inviting somebody will make “busy” intervals from Gmail seem in your calendar, so you understand if there is a time battle; in Android/ iOS, you will must faucet View Schedules to double-check. As soon as you’ve got settled on a time, you possibly can schedule a Google Meet assembly in Google Calendar or add a bodily assembly room as the situation.
Google not too long ago added the choice to allow you to RSVP both remotely or in-person, so when folks settle for the invitations, you will see what number of plan to really flip up or log in from dwelling.
As soon as you’ve got added somebody, faucet the particular person icon subsequent to their identify to make the invite non-obligatory. You may modify friends’ permissions, deciding if they’ll modify the occasion time, invite others, or see the visitor checklist. Calendar permits choices 2 and three by default.
Tip 2: Finest settings updates
Supply: Android Central
Google Calendar has some fairly strong Settings for each the app and browser variations that would make your expertise with it a lot better than earlier than. There are additionally many obscure instruments that will not matter to most individuals, so we have reduce via the litter to level out the Google Calendar settings you will get actual use out of.
(Word: to search out your Settings, click on the Gear icon in your pc or the Sandwich icon > Settings on cellular. A number of the Settings beneath are solely obtainable in browser settings or app settings).
- Change the default occasion period from 60 minutes to as little as 15 or as excessive as 120. You may set completely different durations for various Gmail accounts; I personally use half-hour as my work e mail default and 120 for private.
- View choices: As an alternative of the default day/week/month view, you possibly can customise the default variety of seen days; set Customized View to as little as 2 days or as excessive as 4 weeks. I additionally wish to cut back the brightness of previous occasions so I can see at a look in Week View which occasions I nonetheless should attend. And I set my Week View to start out on Monday as an alternative of Sunday. These are the sorts of customizations you may make.
- Allow working hours: Set some work-life boundaries and “warn folks in the event that they attempt to invite you to a gathering” exterior of whenever you’re formally on the clock. You may set particular work hours for every day of the week.
- Change your “Snooze” settings: now you can snooze Google Calendar notifications from the Chrome browser, in order that they’ll reappear nearer to the precise occasion. That linked information takes you thru the steps to allow Calendar notifications; assuming yours are already enabled, go to Settings > Notification Settings > Present Snoozed Notifications, and you may make them seem anyplace from 0 to five minutes earlier than the occasion begins.
- (cellular solely) Your Theme will match your cellphone’s world Theme of Gentle or Darkish, however you possibly can completely make it one or the opposite no matter world settings.
Tip 3: Subscribe to a brand new calendar
Supply: Android Central
Possibly you wish to add your calendar from one other Gmail account, otherwise you and your associate wish to share calendars to know when you have got conflicting Meet occasions. Or perhaps you simply wish to add the beginning occasions in your favourite sports activities group! Regardless, it is fairly straightforward so as to add another person’s calendar to yours.
On Android, you solely can settle for a Google calendar invite shared with you. Faucet the Add this calendar hyperlink in your e mail; it will take you to the app, the place you possibly can choose Sure so as to add it to your checklist of calendars. Then you’ll find that calendar by tapping the Sandwich menu and scrolling right down to it; you possibly can uncheck it should you not wish to see it.
As for proactively requesting somebody’s calendar, open Google Calendar in your pc and go to the Settings. On the left-hand menu, open the Add calendar menu and select Subscribe to calendar. Insert the related particular person’s e mail; you will see a message “You do not have entry to X@gmail.com’s calendar.” Add an non-obligatory message, then click on Request entry. That particular person will then must approve your request via Gmail.
Supply: Android Central
If you wish to add a sports activities group’s schedule or holidays from a unique nation than your present dwelling, choose Add calendar > Browse calendars of curiosity; you will discover quite a lot of professional and beginner groups, plus holidays associated to particular nations or religions. And once more, in case your calendar will get crowded with sporting occasions, you possibly can at all times uncheck them, so they don’t seem to be seen whereas nonetheless receiving reminder notifications for them.
In any other case, your work group could have a singular URL for its calendars. Copy that URL, go to Add calendar > From URL, and paste it there.
Tip 4: Electronic mail your self a each day agenda
Supply: Android Central
Accessing Google Calendar from Gmail is tremendous straightforward. Android customers can faucet the Sandwich icon and scroll right down to Calendar within the Google Apps part — or simply open the Calendar app — whereas pc customers can click on the Calendar icon on the appropriate, then hit the Open in New Tab icon. However generally, it is good to get your entire each day itinerary in a single, easy-to-scroll e mail with out having to open each Gmail and Calendar.
Within the Google Calendar net model, open Settings; within the left-hand column below Basic, you will see Settings for my calendars. Subsequent, click on the calendar you need an itinerary from and scroll right down to Different Notifications. The final possibility will likely be Every day Agenda, so click on the drop-down menu subsequent to it and alter the choice to Electronic mail. Presto, you will get a each day abstract of that calendar’s occasions, uncluttered by the different occasions out of your different calendars.
Tip 5: Keyboard shortcuts
You will largely sort inside fields in Google Calendar, including occasion names or inviting folks. However what occurs whenever you hit your keys exterior of occasion pages? You will set off some surprisingly helpful shortcuts!
Under, we’ll break down our favourite Google Calendar keyboard shortcuts. Most Calendar shortcuts work with simply the letter — no ⌘ or Cntl required — they usually’re fairly straightforward to memorize. If you’d like the complete checklist, see the Google Help checklist right here.
- Create an occasion: c (quick for create)
- See full occasion particulars: e
- Take away an occasion: choose an occasion and hit Delete.
- Undo final motion: z
- Change the view: Hit 1 or d for Day View, 2 or w for Week View, 3 or m for Month View, 5 or a for Agenda view, or x for Default view. The letter shortcuts are best, as they abbreviate the period of time.
- Transfer to the present day: t (quick for immediately).
- Bounce to the subsequent date vary: j (bounce) or n (subsequent). As an example, should you’re in Week View, you will bounce to the subsequent week.
- Open Settings: s
- “Go to particular date” menu: g
These shortcuts make it quicker to search out data or create an occasion with only a single faucet, and as soon as you understand of them, the letter decisions for shortcuts are fairly intuitive. Google additionally made some helpful Google Meet shortcuts and Chromebook keyboard shortcuts if you wish to up your productiveness for different apps.
Tip 6: Strive Chrome add-ons and extensions
Supply: Android Central
Google designed Calendar to sync up with its personal apps, however permits third events to create Calendar Add-Ons or Chrome Extensions to sync their apps to Google Calendar higher.
Open up Google Chrome in your browser. Then, in the appropriate column, beneath the Hold/ Duties/ Maps icons, click on the + button to see an inventory of Works with Calendar apps. Among the many hottest add-ons, you possibly can add common teleconferencing apps like Zoom or Webex or add your Microsoft Groups occasions to Calendar by default.
Supply: Android Central
Other than linking different firm providers, you should utilize Office extensions to reinforce Calendar with options Google does not present. As an example, TeamCal converts your entire separate calendars right into a single timeline view (see above), making it simpler to see which occasion applies to a specific calendar. Some extensions allow you to ship your calendar notifications as textual content messages if the common notifications aren’t grabbing your consideration. Button for Google Calendar allows you to see a abstract of upcoming occasions as a drop-down menu with out leaving your tab — with seen, clickable assembly hyperlinks.
There are too many extensions to say right here, so go to the Google Workspace Market or Chrome Internet Retailer and see what’s obtainable for your self. It’s also possible to take a look at our checklist of the greatest Chrome extensions, although these aren’t confined to Calendar instruments.
Tip 7: Create a calendar occasion from a textual content message
Your pal texts that she desires to satisfy up on the native park at 1 p.m. on Saturday. You do not wish to neglect, so that you go into Calendar and recreate the data there. Easy sufficient, nevertheless it’s way more handy to auto-populate the data from the textual content instantly into Calendar!
We have now a information on methods to set a reminder instantly from an Android notification, that means this technique will work from any Android messaging app. In Android 11 and up, you open up the chat bubble with the message in query, and a Create occasion button ought to seem beneath the message. You may then fill within the lacking data and hit Save to create the occasion and return to the chat bubble to reply.
Tip 8: Customise your Calendar’s look
Supply: Joe Maring / Android Central
Google Calendar has a pleasant colourful aesthetic that I am a fan of, however the design feels stale after utilizing it for years. Typically, you simply have to change issues up.
Within the Calendar app, go to your Settings and choose Occasions beneath your e mail. You will have the choice to alter the colour in your occasion entries to considered one of 24 completely different shade choices, from banana to birch. And as talked about above, you possibly can go into Settings > Basic and alter the Theme to Gentle or Darkish.
Supply: Android Central
With Calendar for Chrome, you have got extra shade customization choices. Within the left-hand column, hover over a calendar identify and click on the vertical ellipsis for extra choices. Not solely can you alter the colour to any of the 24 choices, however you can even insert a customized Hex code or choose a shade from a gradient by urgent the + button. Or, to make a person occasion stand out from the pack, right-click an occasion to alter its shade in isolation.
In any other case, Calendar’s total look cannot change an excessive amount of from how Google designed it. You may go to Settings > Density and shade to alter the textual content shade to black or make the Calendar cells extra compact. Nonetheless, I do not advocate the primary possibility, as black textual content on shade is much less accessible and usually more durable to learn. True customization depends on extensions or add-ons.
Some other ideas?
Supply: Android Central
How do you make Google Calendar work higher for you? Do you have got a favourite setting, add-on, extension, or software that we did not advocate? Tell us within the feedback beneath, and we’ll add any promising Google Calendar ideas and methods to our checklist.
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